Job Description

Cornell Cooperative Extension of Niagara County has an opening for a full-time, temporary Association Administrative Assistant working from the Lockport, NY office.


The Administrative Assistant will provide clerical/administrative support to the overall Association and educators to ensure efficient operation of the office.


Responsibilities consist of diversified duties including receiving and greeting customers and providing basic information on programs and events. Prepare various educational materials and coordinate event registration. Handle general record keeping, such as preparing vouchers, and recording deposits.


The Administrative Assistant is an internal and external customer service position working on-site from the Lockport office daily to support day-to-day office and programming efforts.


This is a temporary position expected expected to end September 2, 2026

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent education.
• Experience relevant to the role of the position.
• Ability to clearly communicate (speak, read, and write proficiently) in English.
• Ability to meet travel requirements associated with this position.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
• Ability to work independently and responsibly with minimal supervision.
• Excellent communication (verbal and written) and interpersonal skills.
• Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Teams, and Excel.
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
• Ability to effectively participate in professional team efforts.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
• Ability to relate effectively to co-workers, advisors, community, and professional leaders.
• Strong organizational skills and attention to detail.
• Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions.

PREFERRED QUALIFICATIONS

• Associate degree or technical/vocational school degree.
• Knowledge of accounting and record-keeping procedures for Extension programming.

ESSENTIAL FUNCTIONS

Administrative Coordination/Operation - 95%

• Assist with day-to-day coordination of business operational activities following standard operating procedures for efficient business operations.
• Serve as primary front desk point of contact.
• Maintain pleasant relationships and exhibit polite and professional communication with the public and staff through a variety of contacts – walk-in office visitors, telephone, e-mail, and written correspondence.
• Greet and welcome on-site visitors and guests as soon as they arrive at the office.
• Answer incoming telephone calls, determine the purpose of callers and forward calls to appropriate staff or department.
• Check voice mail and return messages, check Association e-mails, and respond or forward to appropriate educator as needed.
• Respond to general requests for information about Association program/activities, paperwork/registration requirements, and direct requests to educators, as needed.
• Receive, sort, and distribute daily mail, packages, and deliveries.
• Maintain office security by following safety procedures and controlling access to working areas.
• Prepare, edit, and format documents, promotional materials, and reports as requested.
• Create and/or maintain electronic and physical filing systems.
• Assist with the preparation, distribution, proofreading and mailing of brochures, newsletters, event flyers, certificates, and other promotional materials.
• Support volunteer screening procedures for Association volunteers and maintain associated volunteer files per established guidelines. Maintain accurate volunteer and enrollment records.
• Create and maintain organized and up-to-date files and database(s) for program and related administrative areas.
• Assist with administrative duties before, after, and during fair.
• Assist with fair program preparation, setup, and clean up.
• Assist in maintaining and organizing supplies, displays, materials, and equipment.
• Handle cash receipts, maintain cash receipts book and balance cash box as needed according to established procedures.
• Prepare deposits and billing for various program areas.
• Operate basic office equipment including copiers, computers, projectors, and other office equipment, as necessary. Trouble-shoot minor problems utilizing user/operation manuals and/or may call for more complete repairs.
• Identify operational problems, issues, concerns, and possible solutions. Under guidance from supervisor, take appropriate corrective action.
• Assist with effectively maintaining existing professional relationships with other agencies, organizations, vendors, and businesses.
• Complete and submit accurate activity and progress reports, as requested.
• Participate in team decision-making activities.
• Assist with maintaining existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
• Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
• Maintain confidentiality of all information and data collected, accessed, and/or maintained.
• Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.
• Transport self and/or program materials/resources necessary for performing position responsibilities.

Professional Improvement - 5%

• In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Participate in all required orientation, training, and/or in-service meetings and events as scheduled/required.

Health and Safety - Applies to all duties and functions

• Support the association to maintain a safe working environment.
• Be familiar and strive to follow any applicable federal, state, local regulations, association health, and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

Policy and Other Duties as Assigned - Applies to all duties and functions

• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
• Conduct all programming and activities in accordance with applicable federal, state, and local laws and regulations.
• Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, processes, and Skills for Success.
• Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials, and the general public in a professional manner at all times.
• Perform all assigned duties in a professional, timely, and accurate manner.
• Maintain regular and predictable attendance and punctuality.

______________________________________________________________________________

POSITION DETAILS

Expected Weekly Hours: 37.5 hours per week (Full-Time)

Hourly Wage: $18.50 per hour

Position Type: Temporary Position Expected to End September 2, 2026

Location: Based from the Lockport, NY office

Remote Status: Remote work is not available .
______________________________________________________________________________

APPLICATION DEADLINE

Apply online by 11:59pm EST on May 12, 2026

Review of applications will begin immediately. Position will remain open for applications until satisfactory pool has been identified. Contact Kimberly at wsbn-recruiter@cornell.edu with questions.

Please be sure to read the Notice to Applicants found on the Jobs with CCE page.

______________________________________________________________________________

HOW TO APPLY

To be considered all applicants are requested to:

(1) Complete all sections of the Online Application

(2) Upload/attach a Cover Letter and Resume

(3) Upload/attach 3 Professional References

______________________________________________________________________________

Upload * ALL * documents (PDF or MS Word format) at the beginning of the application process. This allows our system to pre-fill parts of the application and saves you time.

• External Applicants (including current employees of other CCE offices): Submit application materials via the "APPLY" button located within this job posting. Please refer to Applying for a Job (External Candidate) for additional guidance.

• Internal Applicants (current employees working at this CCE office): Apply via Workday under the "Career, Talent and Performance" section.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact the recruiter listed above.

______________________________________________________________________________



No relocation or VISA Sponsorship available.
______________________________________________________________________________

Job Title:

Association Tmp Administrative

Level:

No Grade - Hourly

Pay Rate Type:

Hourly

Company:

Contact Name:

Kimberly Amey

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Job Tags

Hourly pay, Full time, Temporary work, Work at office, Local area, Immediate start, Relocation, Visa sponsorship, Flexible hours, Afternoon shift

Similar Jobs