Job Description

Description:

The Administrative Assistant is responsible for providing comprehensive administrative and clerical support to the Executive Director, Branch Administrator, managers, and staff. This role ensures smooth daily operations by managing office needs, coordinating communications, maintaining organized records, and supporting a wide range of branch activities. The Administrative Assistant is a key point of contact for internal and external stakeholders and contributes to an efficient, well functioning workplace.
Duties will include the following but are not limited to:


Administrative & Clerical Support
Perform a variety of administrative and clerical tasks to support day to day branch operations.
Proofread, format, and prepare Word documents to ensure accuracy and professional presentation.
Create correspondence, memos, templates, and other documents as required.
Answer and triage emails, ensuring timely and professional responses.
Copy, scan, file, and organize both physical and digital records in accordance with records management standards.
Track documents, files, and information using Excel and other digital tools.
Order, maintain, and organize office supplies and materials.


Support to Executive Director & Branch Administrator
Assist the Executive Director and Branch Administrator with daily administrative needs and task coordination.
Manage the Executive Director s calendar, schedule meetings, coordinate appointments, and ensure all materials are prepared in advance.
Collect and distribute packages, mail, and internal documents throughout the office.
Support leadership with document preparation, follow up tasks, and information requests.


Meetings, Events & Coordination
Organize branch events, team functions, and internal activities.
Coordinate and book meeting rooms, ensure required materials and technology are prepared, and manage logistics.
Attend meetings as required and take accurate, detailed meeting minutes.
Track action items and follow up to support workflow continuity.


Work location
- In office at - Edmonton, is the Forestry building - 9920 108 St NW, Edmonton, AB T5K 2M4


Working Hours:
Standard Hours of work are 8:15 to 4:30pm with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the Province


Incumbency:
No incumbent


Standard Background check required:
The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.


Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training.


Anticipated Interviews dates
Interviews are estimated to start on March 16, 2026. This is an estimate only.


Scoring Methodology:
Financial/Pricing: 10%
Resource Qualifications: 40%
Interview Process: 50%


ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.


Job Posting Number of Positions
1

Enable Skills-Based Hiring

No

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Qualification Additional Details Payment Terms : Y030 - within 30 days Due net|Y015 Maximum Extension Term (Months) : 12 Qualification Assessment Must Have Education Yes/No - High School Diploma/GED. Yes Soft Skills Yes/No - Clear verbal and written communication skills and the ability to interact professionally... Yes Yes/No - The ability to maintain accuracy while working at a fast pace. Yes Yes/No - The ability to maintain confidentiality. Yes Travel/Flexible Schedule Yes/No - Candidate is present in Edmonton Yes Work Experience Duration - Experience using Microsoft Office Suite tools. 1 years Duration - Relevant experience in a role similar to this. Experience must be applicable to this... 1 years Duration-Supporting the Executive Director with ... 1 years Nice to Have Education Yes/No - Relevant post-secondary education in the area of office administration. Acceptable... Yes Work Experience Yes/No - Experience working within a government environment. Yes

Job Tags

Work experience placement, Work at office, Monday to Friday, Flexible hours

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