Job Description

Overview:

The Claire Trevor School of the Arts (UCI Arts) at the University of California, Irvine, creates transformative experiences through an interconnected, diverse and innovative community of artists and scholars. 

As the only UC school encompassing art, dance, drama and music, reflected in its four departments, UCI Arts fosters creativity and interdisciplinary collaboration, empowering over 1,000 undergraduate and graduate students annually. With a focus on academic rigor, technology and a commitment to inclusivity, students engage in over 150 annual exhibitions, performances and workshops while preparing for a wide range of professional careers. As part of a comprehensive research university, UCI Arts offers students the unique opportunity to pursue artistic and academic excellence as mutually informative endeavors. Our embrace of double majors and interdisciplinary as well as cross-school collaborations provides students with opportunities to develop as leaders in their fields. 

Rooted in Southern California’s vibrant cultural landscape in Orange County, UCI Arts maintains deep connections with regional, national, and global arts organizations and practitioners. These relationships expand UCI Arts' resources for students, providing career pathway-oriented opportunities, including internships and industry partnerships. Students can also gain professional experience through activities in our two professional galleries, the Contemporary Arts Center and the Beall Center for Art + Technology (see further information below).

UCI Arts’ dynamic faculty, distinguished by their leadership in their creative practice, mentor students to become engaged global citizens. Our alumni launch into careers of impact, making significant contributions across both the arts and other sectors.

Responsibilities:

The Development Coordinator role is a unique opportunity for a detail-oriented individual to be a pivotal team member in a fast-paced, highly professional environment within The Claire Trevor School of Arts (CTSA) at UCI. This individual is a self-starter and will provide high-level administrative support to the Executive Director of Development and CTSA advancement team. Areas of responsibilities include coordinating administrative support for the Claire Trevor Society membership program and support groups, proposals, donor relations activities, project management, coordination of development marketing activities, and special events. Other areas of support include gift administration, donor stewardship, and financial administration. The Development Coordinator will interface with academic leadership including the Dean of the Claire Trevor School of the Arts, campus administrators, faculty, students, patrons, alumni, university neighbors, community groups and volunteers. The Development Coordinator is an individual that can effectively communicate and engage with internal and external parties and is invested in furthering the mission of CTSA.

Qualifications:

Required:

• Good written and interpersonal communication skills to establish and maintain good working relationships throughout the campus and with external constituencies
• Good organizational, analytical and critical thinking skills
• Skill to maintain confidentiality
• Ability to make decisions without close supervision, and must be accurate, efficient and capable of handling detailed work assignments
• Use initiative to organize and follow through with complex tasks to meet deadlines
• Willingness to take direction from multiple sources while maintaining a professional demeanor
• Ability to learn financial processing system and remain up-to-date on all policies and procedures Demonstrate skills necessary to monitor expenditures and perform budgetary projections, requests, and reports
• Proficiency with computers and office equipment including Microsoft Word, Outlook, Excel, and PowerPoint
• Skill to develop reports, proposals and external relations materials
• Proven excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities
• Proven level of outstanding professionalism in providing executive assistance to supervisor including: scheduling meetings, coordinating all travel and lodging arrangements, liaison to faculty and staff, prioritizing incoming mail, screening telephone calls and general office management
• Strong ability to write clear, concise reports, correspondence and public relations materials with minimal direction Strong ability to review, rewrite and edit all correspondence, from letters to emails, prior to dissemination
• Demonstrated knowledge of records management including the proven ability to develop and maintain a system to track and update a variety of information including and an accurate detailed calendar Demonstrated ability to operate office equipment proficiently
• Interest in learning and growing in a fundraising environment
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years of experience with office administrative management, preferably in a development setting, and 1-2 years coordinating special events.

Preferred:

• Experience in independently planning all aspects of special events including developing and managing a budget
• Knowledge of UCI policies and accounting forms such as invoices, travel vouchers, purchase orders, and check requests
• Knowledge of the arts, CTSA, UCI and University Advancement programs, policies and procedures Knowledge of university advancement programs in a higher education setting, including Kuali Financial System (KFS), GiftForm Access, and Salesforce
• Familiarity with Adobe Creative Suite

Special Conditions:

• Must possess a valid California driver license and participate in the DMV Pull Notice Program.
• Flexibility to work nights and weekends if needed.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

The expected pay range for this recruitment is $60,300- $75,000 (annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Job Tags

Full time, Work at office, Night shift, Weekend work

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